Writing a Data Management Plan

Introduction
What is Data?
5 Topics
Introduction
What Is the Typical Lifecycle of Research Data?
What Is Research Data Management (RDM)?
What Are the Benefits of RDM?
Questionnaire – Rate Your Data Management
FAIR Data
6 Topics
FAIR Data – Introduction
Exercise: Identify FAIR data
How to Achieve FAIR Data
OPEN Data
FAIR vs OPEN
Open Science
Research Data Frameworks
1 Topic
University Policies
Funder Requirements
3 Topics
Funder Requirements – Introduction
European Commission – Horizon 2020
FWO
The Data Management Plan (DMP)
2 Topics
DMP – Introduction
Questionnaire – Your Main Reason for Writing a DMP
RDM Support
1 Topic
Contact Details
1. Preparing a DMP
Tools
1 Topic
Tools – Introduction
DMPOnline
9 Topics
7 Main Themes
Theme 1 Data Description
Theme 2 Ethical and Legal Issues
Theme 3 Data Documentation and Metadata
Theme 4 Data Storage and Backup During the Project
Theme 5 Data Preservation after the End of the Project
Theme 6 Data Sharing and Reuse
Theme 7 Responsibilities
What is DMPOnline?
VIB Forms
10 Topics
General Information & Datasets Information
Data Types & Data Purpose
Ethical and Legal Issues
Making Data Findable
Documentation and Metadata
Data Storage & Backup During the Project
Data Access: for Whom and under Which Conditions?
Data Preservation after the End of the Project
Responsibilities
Ready to Submit?
Data Collection
5 Topics
The Data Flow
Discover Data
Assess the Usefulness of Existing Data
Data Collection – Introduction
Training Video: Current Ways of Finding Existing Data
Copyright and Intellectual Property Rights (IPR) Issues
2 Topics
About Data Ownership
Confidential or Privacy-Sensitive Data
Licences
3 Topics
About Licences
Software Licences
Training Video: Providing Licences to meet requirements for reuse of datasets and software
Costs Involved with Managing Your Data
2 Topics
Costs – introduction
Data Management Cost Guide
2. Documenting and Organizing Data
Data Documentation
7 Topics
Data Documentation – Introduction
Why Document Your Data?
Examples of Data Documentation
Different Levels of Data Documentation
Metadata
Data Standards
Exercise: Data Standards
Organizing
9 Topics
Research and Lab Notebooks
File Formats
File Naming
Version Control
Folder Structure
Good File Management
Benefits of Good File Management
Do’s and Don’ts
Batch Renaming of Automatically Generated Files
Documenting & Organizing – References
1 Topic
Documenting & Organizing – References
3. Storing Data and Data Security
Data Storage
11 Topics
Data Storage – Introduction
Things That Can Go Wrong
Questions to Consider
Shared or Individual Data
Access Management
External/Cloud Storage
Single or Multiple Storage
Additional or Tailored Services
Store Your Masterfile
Backups
Questionnaire: How Much Data Would You Lose if Your Laptop Got Stolen?
Data Security
6 Topics
Data Security- Introduction
Data Breaches
Prevent Unauthorised Access
Questionnaire: Prevent Unauthorised Access
Legal Agreements and Contracts
Exercise: When to Use Which Legal Contract?
Privacy
8 Topics
Privacy in a Nutshell
Privacy-sensitive Data
Six Principles from the European General Data Protection Regulation
Privacy by Design
Exercise: Which Data Breach Is Breached?
Storing Personal Data
Cases on How to Make Personal Data Accessible
Informed Consent
Storing Data & Data Security – References
1 Topic
Storing Data & Data Security – References
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External/Cloud Storage

Writing a Data Management Plan Data Storage External/Cloud Storage

The General Data Protection Regulation (GDPR) only permits personal data to be stored within the EU, unless:

  • participants officially consent to the data being stored in another country
  • there are adequate and equivalent levels of data protection in place (e.g. the US/EU Privacy Shield agreement).

You should always assess whether you really need to store your data abroad and if agreements with the supplier pennit you to do so. If data needs to be stored outside the EU, information sheets and consent forms should explain why this is necessitated.

Using a cloud service to store files has many advantages. You can access your files from any computer with an intemet connection and in case of a computer crash or theft, your files are not lost. Moreover, it is often possible to recover earlier versions of files and you can easily share files or folders with others. Usually, there is no physical limit on the required storage space as a pay-per-use model is often used. If you need more {or less) storage in a certain period, the pricing can be adjusted.

You can choose a cloud storage service such as Dropbox, Google Drive, OneDrive or Box. However, there are certain risks involved in using a public cloud storage service:

  • Storage of data is not guaranteed to take place in Europe. This may mean that others – for example, security services such as the American National Security Agency (NSA) – have access to your files. Also, you do not comply with the General Data Protection Regulation;
  • There is no guarantee that the cloud service provider will remain available. What happens to your files if the company is taken over or ceases to exist?
  • The conditions of use of a public cloud storage service may include stipulations which give the provider undesired rights {of ownership) to the stored files;
  • Leaks in the security of the storage service may be discovered.

You could also consider securing your files by means of encryption. Data security is explained in a different lesson in this course.

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